Location: Kabul
Number of Post: (1)
Project: HER
Duration of Contract: 12 Month
Type of Contract: Full Time
Salary: Based on Organization salary scale
Date of Announcement: 4/Jan/2024
Closing Date: 18/Jan/2024
Submission Email: opha.job@gmail.com
INTRODUCTION:
Organization for People’s Health in Action (OPHA) is a nongovernmental, non- religious, non-political, non-profit and non-military organization, working for development of Afghanistan through implementation of health, community development, capacity development, women and youth empowerment projects in Afghanistan.
OPHA is established in Oct 2017 and is registered with the Ministry of Economy.
OPHA has started its first project under the name of Sehatmandi in partnership with Care of Afghan
Families, OPHA website: www.opha.org.af
I-GENERAL Responsibilities:
The logistic officer is responsible for all logistic affairs of the HQ and projects. He will coordinate the logistic activities of the HQ and projects with Logistic Manager and Board of Directorate.
II-Specific Job Responsibilities:
- To read and understand all OPHA policies and procedures.
- Obey and Follow up and implementation of all OPHA operation policies during daily activities.
- Implementation of transport, maintenance, procurement, storing and asset management policies and procedures.
- To ensure that OPHA threshold is followed in different procurement stages for approval.
- The processes of the bells including (Request, Purchase Order, Delivery note, Bid analysis ….)
- Ensure recording of house, purchase and vehicles taxes in database.
- Preparing monthly action plan.
- Check and verification of procurement documents and ensure that OPHA standard formats are used.
- Make sure that best quality for goods and services are purchased against reasonable price.
- Purchasing of goods based on approved document.
- Preparation of contracts for purchasing of goods and transport services.
- Assist the stock keeper and make sure that stock management standards are followed during storage process of goods.
- Collecting quotation and follow up of purchasing process.
- Make sure that OPHA stock management forms are used during incoming and outgoing of goods to and from stock.
- Make sure that consumption of all expendable items is as per the accepted standards and guide the stock keeper during development of stock report.
- Make sure field logistic reports are received on time.
- Review, compile and analyzing logistic reports received from field offices on monthly bases.
- Report the status of field offices logistic report to logistic manager.
- Management and controlling of logistic filling in HQ logistic department.
- Make sure that all newly purchased assets are registered in asset management database.
- Ensuring that organization assets are used ethically and required maintenance is provided on timely manner.
- Act as security focal point for office and project staff while they are traveling to or from field maintenance office.
- Report any security issues or incident to your line manager.
- Make sure safety and security of organization assets and office building.
- Supervision of logistic support staff, as guards, cleaners, cook and drivers on daily activities.
- Monitoring and supervision of logistic staff in field offices according to department field visit plan.
- Daily management of transport and make sure that there is pick and drop service for office staff.
- Preparing rental vehicle payroll for further payment process.
- Updating of rental vehicle contract while it is ended.
- Reservation and booking ticket for staff in PACTEC.
- Supporting and encouraging team work between logistic team and be part of the team.
- Any other task assigned by supervisor.
Program support tasks:
- S/he is responsible to provide the required information due to the request of the program staff.
- S/he has to participate in the training, workshops and Official meetings while invited.
Confidentiality
- S/he make sure that all intellectual properties of OPHA and all other information related to the project or organization is confidential and is not shared or spread it up to non-relevant staff or outsiders.
- S/he should not share any OPHA official format in soft or hard to with outsiders (Non Organization Staff).
Security
- S/he is responsible for the security of the office either at the campus or in mission.
- The staff makes sure that all security policy and procedures set by the organization is considered well and followed during the times he/she is working.
Safety
S/he is responsible for safety of all OPHA’s asset delivered to her/him. S/he must ensure that all safety measurements are taken for any assets s/he is responsible for and consider OPHA’s asset safety policy.
III- Hierarchy Reference:
- Being Responsible toward the line manager
- Being Responsible toward the Operation and Board of Directorate.
- Working in coordination with: Organization Management Staff.
Job Requirements
- The applicant must have at least three years’ experience in logistic post with NGO.
- Applicant who worked in private company are not eligible to apply. Only NGO background staff can apply.
- The applicant must be very well familiar and able to work in Ms. .excel, MS Word and PowerPoint.
- The applicant must be well conversant in English and local languages.
- Flexibility in time and job scope is a must.
- Regular travel to filed offices is part of the job requirement.
IV-INTERDICTION:
- To speak on behalf of OPHA- without permission from line manager,
- To use OPHA- property for his/her own benefit,
- Being in condition of intoxication (drug, alcohol…) or transporting drugs or alcohol while on duty,
- All other interdictions are stipulated in the HR Policy and Procedure Manual along with the disciplinary measures.
SUBMISSION GUIDE LINE
Interested Afghans with the required qualifications and experience should submit their applications (CV & Cover letter) electronically through opha.hr.kbl@gmail.com
While submitting your applications please mention the Title of the position plus Vacancy Number in the subject of the e-mail; Applications will not be accepted after the closing date of the position. Only short-listed candidates will be contacted for written test
Please don’t forget to type the Vacancy Announcement Number (80) in Subject while applying online. Application without vacancy number will not be accepted.
Email: opha.hr.kbl@gmail.com
